PTS Singapore is seeking a Facilities Coordinator to support a high-profile multinational financial services client located in a 20,000 over sqft Grade A office in the Central Business District.
Coordinate with stakeholders to maintain, handle and build office equipment, physical space, telecommunications systems and all other facilities at regional offices
Perform full reception function in a professional manner including:
• Answer telephone calls, take messages and greet guests
• Manage the incoming mails/parcels and distribute to the relevant departments
• Provide administrative support, e.g. stationery, printing, business card ordering
• Perform audio/visual system support
• Manage meeting rooms to ensure they are tidy and clean prior to and after each meeting
• Monitor Conference Room Tracker
• Greet and escorting guests
• Manage tea ladies for food and beverages
• Maintain the office and pantry supplies
• Arrange access cards for office and parking access
• Update contact list
• Handle invoices
• Assist colleagues in copying, scanning, lamination, binding on request
• Make stands, notice, and labels of the office
• Assist in any events or ad hoc projects
Experience and Characteristics
This role is a unique blend of office facilities coordination and front-of-house responsibilities and demands a commitment to ensuring a high standard of service to ensure a seamless, hassle-free office environment for both staff and visitors.
An ideal candidate would be someone with a strong customer service ethos and proven experience in a customer facing role (such as hospitality / front-of-house) and facilities coordination / project management.
Candidates should have practical problem-solving skills and be able to work independently under pressure in a fast-paced environment with relevant experience in managing internal stakeholders, vendors/sub-contractors in a hospitality or service setting.
Competitive salary based on candidate's experience and qualifications
Standard five-day workweek on-site, with occasional off-hours assistance as needed
Corporate attire required
Other Qualifications and Skills
Proven work experience as a Facilities Coordinator, Receptionist, Front Office Representative or similar role
Superior customer service orientation
Detail-oriented with strong organisational skills
Mature, responsible and flexible when the role requires
Proactive, self-driven, with excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
Comfortable / have hands-on experience withmodern office equipment, or wiling to learn if required
About the Company
PTS Consulting Singapore Pte. Ltd. (PTS) has been driving technology innovation as an experience-led technology design consultancy since 2004.
Our expertise spans multiple disciplines, allowing us to take a holistic view of technology and effectively articulate and realise the technology vision of our clients.
We bring fresh ideas to every engagement, champion bold ideas, independent thinking and co-innovate with our trusted partners to deliver engaging digital experiences underpinned by data and technology.
With this balance, we are able to expertly execute our designs and seamlessly integrate different technologies to create well-optimised spaces that delight.
We are PTS and we strategise and sit at the convergence of People, Technology and Space. To find out about our values and what we stand for, visit
https://www.pts.com.sg/aboutus and https://www.pts.com.sg/join-pts