Tender Development & Management
Maximise value & minimise risk through technically-led Tender Documentation Development, Vendor Evaluation Selection & Commercial Benchmarking services — so you can choose the right technology vendor with confidence.
Explore our services below:
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TENDER DOCUMENTATION DEVELOPMENT
REQUIREMENTS & TECHNICAL SPECIFICATIONS AUTHORING | DEVELOPMENT OF PROCUREMENT-READY DOCUMENTS
Development of procurement -ready documentation with clearly defined specifications that meet your requirements & ensures fair competition.
Ideal for: Projects that require clarity, standardisation & delivery certainty, particularly multi-site rollouts
Pre-Tender Strategy & Planning
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Establish tender strategy & procurement approach
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Capture design intent, functional, technical & system integration requirements
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Align specifications to client standards & acceptance criteria
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Capture commercial & contractual considerations
(key terms, service levels, warranty, milestones, site visits, Q&A rules)
Development & Issuance of Tender Documentation
(e.g. RFP/RFQ Packages)
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Tender instructions & submission requirements
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Detailed Scope of Works (SoW), including scope boundaries, assumptions, & exclusions
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Project programme & schedule of works
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Technical & performance specifications with defined deliverables
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Bill of Materials (BoM) and / or Schedule of Rates
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System tender drawings set
(room & system layouts, schematics, elevations) -
Statement of Compliance templates
Tender Governance & Response Management
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RFP / RFQ response templates (e.g. RFI & clarification formats)
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Defined vendor response structure for like-for-like comparison
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Submission rules & governance controls
VENDOR EVALUATION SELECTION
OBJECTIVE TENDER EVALUATION | INDEPENDENT VENDOR RECOMMENDATION
Structured, independent vendor evaluation enabling confident, defensible procurement decisions based on technical compliance, commercial value & delivery risk.
Ideal for: Projects requiring transparent procurement & defensible vendor selection, particularly complex technology procurements, high-value tenders & multi-site rollouts
Pre-Qualification & Shortlisting of Vendors
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Preliminary screening against technical, commercial & delivery criteria
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Assessment of relevant experience, certifications & financial stability
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Shortlisting & invitation of compliant & credible bidders
Evaluation Framework & Governance Setup
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Definition of evaluation strategy & governance rules
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Weighted evaluation framework covering:
~ Technical compliance & capability
~ Commercial value & cost transparency
~ Delivery, integration & operational risk -
Structured scoring matrices aligned to tender objectives
Tender Returns Analysis - Technical Evaluation
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Compliance against specifications & performance requirements
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Assessment of vendor methodology, deliverables & implementation approach
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Review of integration constraints, dependencies & buildability
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Evaluation of lifecycle supportability & operational readiness
Tender Returns Analysis - Commercial Evaluation
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Review of pricing, assumptions & exclusions
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Cost-versus-value assessment
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Identification of vendor financial stability, commercial exposure & risks
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Review of proposed value engineering & optimisation proposals
Risk Assessment, Clarifications & Validation
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Identification of scope gaps & deviations
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Assessment of vendor delivery capacity, resourcing & programme risk
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Review of track record & relevance of past projects
Vendor Clarifications & Interviews
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Structured Request for Information (RFIs) to resolve
bid-stage ambiguities & discrepancies -
Coordination & management of tender interviews
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Validation of:
~ Capability & resourcing
~ Implementation methodology & programme
~ Key assumptions, exclusions & risk areas
Vendor Recommendation & Award Support
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Comparative analysis of shortlisted vendors
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Consolidated evaluation & scoring summaries
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Vendor Recommendation Report with rationale
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Support for internal approvals & award governance
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COMMERCIAL BENCHMARKING
COST BENCHMARKING | VALUE ENGINEERING | CIOMMERCIAL RISK REDUCTION
Ensure pricing represents fair market value & that cost, scope, risk are optimised without compromising performance, resilience, or future-readiness.
Ideal for: Projects requiring cost transparency, value assurance & commercial risk control, especially complex technology procurements, high-value tenders & portfolio rollouts.
Commercial Baseline & Market Benchmarking
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Benchmark pricing against regional / local market rates, historical data & comparable projects
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Assess cost reasonableness across systems, packages & sites
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Perform gap analysis to identify inclusions, exclusions, pricing outliers, anomalies, under- / over-engineered line items
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Perform bid normalisation to enable true like-for-like comparison (e.g. through quantification of commercial impact of vendor exclusions etc)
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Highlight early indicators of commercial & delivery risk
Cost, Value & Total Cost of Ownership (TCO) Analysis
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Cost-value-risk analysis across shortlisted proposals to support negotiations & award decisions
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Identification of key cost drivers & commercial risk exposure
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TCO analysis, including:
~ Maintenance & support contracts
~ Power consumption & space efficiency
~ Software licensing & lifecycle refresh costs -
Scenario modelling of CAPEX/OPEX trade-offs to support decision-making
Value Engineering & Optimisation
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Identification & review of value engineering opportunities without scope dilution (e.g. standardised kits & room typologies)
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Identification of alternative solutions, phasing strategies or required scope adjustments
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Assessment of impact on performance, resilience & future-readiness
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Validation of savings versus introduced technical, operational & delivery risks
Commercial Risk & Negotiation Support
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Identification of contractual, commercial & cost risk areas
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Validation of vendor assumptions, exclusions & scope boundaries
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Analysis & support of vendor-proposed value engineering options
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Risk-adjusted recommendations to support best-value selection
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Evidence-based inputs to support procurement decisions
SERVICE BENEFITS
★ Governance, Fairness & Audit Confidence
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Criteria-led evaluation aligned to published tender requirements
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Structured templates & governance workflows to reduce information asymmetry, scope ambiguity, reworks & ensure fairness across bidders
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Defensible tender processes supporting internal governance, probity & external audits
★ Clear Scope & Comparable Vendor Responses for Better Decision Making
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Well-defined RFPs with clear scope boundaries, technical & performance requirements
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True like-for-like assessment through weighted scoring frameworks, standardised submissions, pricing structures & compliance matrices
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Technical bid normalisation to identify & correct hidden costs, scope omissions & non-compliant assumptions — ensuring commercial proposals reflect true, comparable whole-of-scope value
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Clear visibility of deviations, risks & value trade-offs, enabling confident, well-governed selection decisions
★ Reduced Delivery Risk & Fewer Variations
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Early identification & mitigation of scope gaps, exclusions, integration & variation risks
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Reduced post-award disputes, claims & change orders
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Greater transparency, predictability & delivery certainty across complex technology environments
★ Improved Value Beyond Lowest Price
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Commercial benchmarking & technically validated value engineering to identify fair market pricing, cost-effective alternatives & eliminate under-/over-engineering — without compromising system performance, resilience or compliance
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Optimised whole-of-life value, improving cost certainty & reducing long-term operational & lifecycle risk
★ Objective, Evidence-Based Vendor Selection
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Objective, third-party technical & commercial assessment to ensure chosen vendor can deliver on time, within budget & to the required quality
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Clear vendor recommendation reports with documented scoring & rationale
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Reduced bias & increased confidence for procurement teams, leadership & governance boards
★ Faster Tender Cycles & Smoother Transition to Delivery
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Streamlined evaluation, approvals & award process
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Improved cost & delivery certainty
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Contract award readiness & technical mobilisation support
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Accelerated project kick-off & strong Day One delivery readiness
Insights
Insights
